Reissue of archive documents in Kazakhstan

Large-scale forced migration, including migration to the territory of modern Kazakhstan was a feature of the XX century. Moved people started families, raised children, and died on the Kazakh land. In recent years, the question of archival data obtaining by descendants of people who formerly lived in Kazakhstan is urgent.
Sion & Partners gives the answers to frequently asked questions related to the reissuance and apostillation of archival Birth Certificate, Marriage Certificate, and Death Certificate etc. in order to help those who seek confirmation of the facts of life of their ancestors.

Pursuant to the current law reissuance and apostillation of archival Birth Certificate, Marriage Certificate, and Death Certificate etc. is governed by the Order of the Minister of Justice of the Republic of Kazakhstan dated April 17, 2015 No. 219 “On approval of standards of public services for civil registration and apostillation.”

Where can you seek assistance to reissue documents?

You can seek assistance at the local executive authorities, Joint Stock Company “State Corporation “Government for Citizens” or visit www.egov.kz to reissue lost documents.

Who can apply for issuance of duplicate Birth Certificate, Marriage Certificate, Adoption Certificate, etc.?

The duplicate certificates are issued to persons in whose respect an entry of civil registration is made, or their legal representatives (parents, guardians, and persons acting under Power of Attorney).

How Birth Certificate, Marriage Certificate etc. of deceased ancestor should be reissued?

In case of application for the reissuance of Birth Certificate, Marriage Certificate etc. in respect of a deceased relative registrar’s  Birth Certificate, Marriage Certificate etc. is given.

Who is entitled to get registrar’s Birth Certificate, Marriage Certificate etc.?

Relatives and heirs of the deceased person, if they have documents proving their kinship or an authorized person acting on their behalf under Power of Attorney.

What are financial costs incurred in documents reissuance?

The amount of a state duty is:
for issuance of duplicate Birth Certificates or Marriage Certificates – 6.5 USD;
for discovery of Birth Certificates or Marriage Certificates from the CIS countries  -3.5 USD;
for discovery of Birth Certificates or Marriage Certificates from foreign countries except CIS countries -6.5 USD.

What documents are required to obtain historical records?

application for issuance of duplicate Birth Certificate, Marriage Certificate, Divorce Certificate, Paternity (Maternity) Certificate, Adoption Certificate, Death Certificate, Full name change Certificate based on the type of document which must be obtained;
identity document (passport – for foreign citizens);
a document confirming payment of state duty;
a notarized Power of Attorney, in case the representative applies for (such Power of Attorney must be translated into Kazakh and Russian ​​with a translator’s signature authenticity notarized by Kazakhstan notaries);
documents confirming kinship with the person in whose respect the document is requested.

How to find the document on marriage, birth registration etc., if the exact date is unknown?

Information is searched by registers for the year indicated in the application, as well as for the two previous and two subsequent years from the year of civil registration specified in the application. If it is not specified, the information of the past five years is checked.

Where can you seek assistance to apostille archival documents?

A non-profit Joint Stock Company “State Corporation “Government for Citizens” receives the application and issues the result of archival documents apostillation, or you can visit www.egov.kz

What are financial costs incurred in documents apostillation?

The amount of a state duty for apostillation of official documents executed in Kazakhstan is 3.5 USD per document.

What documents are required to apostille archival documents?

When the person applies for individually or its representative applies for under Power of Attorney he/she must provide the following documents:
application for apostillation;
identity document (passport – for foreign citizens);
document to be apostilled;
a document confirming payment of state duty;
notarized Power of Attorney, in case the service receiver representative applies for;
sample of a signature and seal of the documents issued by other government authorities.

Sion & Partners provides services in search of archival birth, death, marriage documents and others on the entire territory of Kazakhstan.

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