Obtaining archival documents in Kazakhstan
A feature of the 20th century was forced migrations, enormous in scale, including to the territory of modern Kazakhstan.
The people who moved started families, raised children and died on Kazakhstani soil. Recently, the issue of obtaining archival information by descendants of people who once lived in Kazakhstan has become an urgent issue.
To help those who are looking for confirmation of the facts of life of their ancestors, SION & Partners provides answers to frequently asked questions related to the procedure for restoring and apostilling archival documents about birth, marriage, death, etc.
According to the current legislation, issues of restoration and apostille of documents on marriage, birth, death, etc. are regulated by Order of the Minister of Justice of the Republic of Kazakhstan dated April 17, 2015 No. 219 “On approval of standards of public services on issues of civil registration and apostille.”
Where can I go to have my documents restored?
You can restore lost documents by contacting local executive bodies, the State Corporation “Government for Citizens” or through the “electronic government” web portal www.egov.kz.
Who has the right to receive duplicates of Birth Certificate, Marriage Certificate, etc.?
Duplicates of the Birth Certificate, Marriage Certificate, Divorce Certificate are issued to persons in respect of whom a civil registration record has been compiled, or to their legal representatives (parents, guardians or persons acting on their behalf under a power of attorney).
How to restore a Birth Certificate, Marriage Certificate, etc. deceased ancestor?
If you apply for restoration of documents on birth, marriage, etc., in relation to a deceased relative, an Extract from the Archival Record of Birth, Marriage, etc. is issued.
Who has the right to receive an Extract from the Archival Record of Birth, Marriage, etc.
What documents are needed to obtain archival documents?
application for issuance of duplicate Birth Certificate, Marriage Certificate, Divorce Certificate, Paternity (Maternity) Certificate, Adoption Certificate, Death Certificate, Full name change Certificate based on the type of document which must be obtained;
identity document (passport – for foreign citizens);
a document confirming payment of state duty;
a notarized Power of Attorney, in case the representative applies for (such Power of Attorney must be translated into Kazakh and Russian with a translator’s signature authenticity notarized by Kazakhstan notaries);
documents confirming kinship with the person in whose respect the document is requested.
How to find the document on Marriage, Birth registration etc., if the exact date is unknown?
Information is searched by registers for the year indicated in the application, as well as for the two previous and two subsequent years from the year of civil registration specified in the application. If it is not specified, the information of the past five years is checked.
Where can I go to get apostille for received duplicates of archival documents?
Applications for apostille of archival documents are accepted through the State Corporation “Government for Citizens” or the “electronic government” web portal www.egov.kz
What are financial costs incurred in documents apostillation?
The amount of a state duty for apostillation of official documents executed in Kazakhstan is 3.5 USD per document.
What documents are required to apostille archival documents?
When the person applies for individually or its representative applies for under Power of Attorney he/she must provide the following documents:
application for apostillation;
identity document (passport – for foreign citizens);
document to be apostilled;
a document confirming payment of state duty;
notarized Power of Attorney, in case the service receiver representative applies for;
sample of a signature and seal of the documents issued by other government authorities.
Sion & Partners provides services for searching and obtaining archival documents, including birth certificates, death certificates, marriage and divorce certificates, obtaining extracts from archival records, as well as searching and obtaining any other archival documents throughout Kazakhstan.
More details you can find on our website poisk-documentov.kz
